Do we need a different tool per room?

No. Each room runs an independent event with its own broadcaster. The same EventRecast workspace handles unlimited concurrent rooms.

How does this work with our existing AV setup?

EventRecast captures audio from a laptop's mic input, which connects to your AV mix the way any other recording device would. No special hardware needed.

What about confidential sessions?

Each event has its own viewer link with configurable visibility. You can keep transcripts private to your account, share with attendees only, or publish publicly.

Can we offer captions in multiple languages?

Yes. Real-time translation lets attendees pick their preferred language from the viewer page. One broadcaster reaches a multilingual audience.

How do we onboard the AV team?

The broadcaster UI is a single Start/Stop button per session. AV teams pick it up in minutes — most onboard during dress rehearsal.

For event organizers

Run accessible, content-rich events at any scale

Caption every session, reach international attendees, and walk away from every event with a transcript, summary, and engagement report — without adding people to your AV crew.

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If you run events for a living, the work doesn't end when the lights go up. There's a recap newsletter to send, a sponsor report to file, a marketing team waiting for clip-worthy moments, and an accessibility coordinator asking for evidence of compliance. EventRecast does most of that work in real time.

One broadcaster per room, no plugin, captions that reach attendees on whatever device they brought. Stop talking, get a transcript and summary in the dashboard immediately. The post-event production calendar collapses from days to minutes.

What changes when you add live captions

Reach attendees you'd otherwise lose

International audiences, remote viewers, and attendees with hearing differences can all follow every session. Drop-off rates fall measurably.

Recap content without an extra hire

AI summary, key takeaways, and topic tags ship the moment the session ends. Marketing has the recap before attendees hit the parking lot.

Hard data for sponsor reports

Concurrent viewers, drop-off curves, language splits, most-shared moments — the metrics sponsors care about, exportable per session.

Evidence of accessibility for compliance

WCAG 2.2 captioned-media alignment, persistent transcripts. Document accessibility once, reuse the documentation for every event.

Scales to multi-track without infrastructure

One laptop per room, audio tap from the AV mix. No on-site server, no integration project. Five rooms work like one room.

Production timeline measured in minutes

Transcript, summary, OG-ready clips, and engagement report are dashboard-ready as the session ends. The post-event sprint shrinks from days to hours.

How event organizers run captions

Provision events in advance
Create one event per session in the dashboard. Each gets a viewer link and QR. Drop into your conference app, signage, or printed program.
AV team starts/stops broadcasts
On a laptop in each room (or one rotating laptop for sequential sessions), the AV operator clicks Start. Captions stream out. They click Stop when the session ends.
Hand off to marketing immediately
The transcript and summary are ready in the dashboard. Marketing pulls quotes, sponsor leads pull metrics, accessibility coordinators pull the compliance trail.

Captions move from 'nice to have' to 'expected'

Five years ago, captioning a conference was a budget line you defended. Today, accessibility coordinators, corporate sponsors, and your largest attendees expect it as table stakes. The events that don't caption look stale. The events that caption only the keynote look like they're going through the motions.

Per-event pricing makes blanket-captioning the entire program feasible. The marginal cost of adding captions to a sixth, seventh, or twelfth concurrent room is near zero. That's the threshold above which your accessibility statement matches reality.

Captions are owned media

Every session you caption becomes a transcript that lives at a stable URL forever. Marketing teams turn it into blog posts and social clips. SEO teams use the searchable archive to drive traffic to next year's event page. Speakers share their session minutes after they walk off stage. None of it requires manual transcription.

Within a year of running EventRecast across a conference program, the cumulative archive becomes a meaningful traffic source on its own. Past sessions keep delivering attention long after the live audience has moved on.

Frequently asked questions

See it on a real event

Spin up a free trial event in minutes. No credit card to start.

Start free trial

Run accessible, content-rich events at any scale

What changes when you add live captions

Reach attendees you'd otherwise lose

Recap content without an extra hire

Hard data for sponsor reports

Evidence of accessibility for compliance

Scales to multi-track without infrastructure

Production timeline measured in minutes

How event organizers run captions

Provision events in advance

AV team starts/stops broadcasts

Hand off to marketing immediately

Captions move from 'nice to have' to 'expected'

Captions are owned media

Frequently asked questions

See it on a real event

Related

Live captions for conferences

Event analytics

EventRecast for accessibility coordinators