How accurate are the captions for technical conference talks?

On clean audio with a single speaker, accuracy is consistently above 95% out of the box. For technical conferences with heavy jargon, you can supply a custom vocabulary list per event — product names, internal acronyms, speaker names — which lifts accuracy further. The platform also supports having an editor cleaning up captions in real time when the audio environment is challenging.

Do attendees need to install an app?

No. Each session has a public viewer URL. Attendees open it in any browser — phone, tablet, or laptop — and captions stream directly to that page. A QR code printed in the room takes them there in one tap.

Can we caption multiple rooms at the same time?

Yes. Each room runs as an independent event with its own broadcaster, viewer link, and transcript. There's no limit on concurrent events, so a 12-track conference works exactly the same way as a single-track one.

What about international audiences?

Captions can be translated into multiple languages in real time. Each viewer chooses their language from the viewer screen, so a single broadcaster reaches attendees in English, Spanish, French, German, Japanese, and more — without dedicated interpreters.

Do the transcripts include speaker labels and timestamps?

Yes. Every line of the transcript is timestamped relative to the session start, and the platform can identify and label speakers when the audio is segmented appropriately. This is what makes the transcript usable for post-event search and content extraction.

Does this replace ASL interpreters?

No. Live captions and ASL interpretation serve overlapping but different audiences. Captions are essential for late-deafened, hard-of-hearing, and non-native-language attendees; ASL is preferred by many in the Deaf community whose first language is sign. Best practice for major conferences is to offer both, and EventRecast complements rather than replaces interpreting.

Can we embed the live caption stream into our own conference app?

Yes. The viewer page can be embedded in an iframe inside your conference app or session-detail page, so attendees never leave your branded experience.

What hardware do we need on site?

A laptop per room running a modern browser, plus an audio feed from the AV mix (typically a 3.5mm or USB tap from the soundboard). No dedicated server, no special microphones, no on-prem infrastructure.

For conferences

Live captions for every conference session

Make keynotes, breakouts, and panels accessible to everyone in the room — and to remote attendees joining from around the world. Captions appear in real time on any device, then become searchable transcripts the moment the session ends.

Start free trial See how it works

Conference attendees are increasingly distributed: some are in the room, some are watching the livestream, and a meaningful portion are deaf, hard of hearing, or non-native English speakers. A single audio feed leaves all of them under-served. EventRecast adds a second channel — live captions — that sits alongside the main feed and reaches every attendee on the device they already have.

There's no app to install and no integration to configure. Speakers go on stage, the broadcaster pushes a button, and captions appear on attendees' phones, tablets, and laptops within a couple of seconds. After the session ends, every word is preserved as a searchable, shareable transcript with an AI-generated summary — exactly the content your marketing team needs to keep the conference visible long after the lights come down.

Built for the realities of running a conference

From single-track meetups to multi-room conferences, the workflow scales without bolting on hardware or training new staff.

Reach international audiences

Translate captions into multiple languages on the fly. Attendees pick their language from the viewer screen — no separate stream, no separate broadcaster.

Meet accessibility expectations

Live captions support attendees who are deaf or hard of hearing and align with WCAG 2.2 success criteria for captioned media. A clear accessibility statement attracts speakers and sponsors who care.

One broadcaster per room

A single laptop with a mic plugged into the AV mix is all you need to caption a session. Run as many concurrent rooms as your conference has — captions are isolated per event.

Transcripts ready before attendees leave

The transcript is finalized within seconds of the session ending. Speakers can share their talk on social media before they walk off stage; press teams have quotable copy in real time.

AI summaries for every session

Every transcript ships with an AI-generated executive summary, key takeaways, and topic tags — perfect for the post-event recap newsletter or the conference's content hub.

Analytics on what actually landed

See which sessions had the highest engagement, where viewers dropped off, and which talks got the most caption-shares. Data your sponsorship team can use next year.

How conference captioning works

Three steps from setup to live captions in front of attendees.

Create an event for each session
Add a session title and description in the dashboard. EventRecast generates a public viewer link and a QR code you can drop into the room signage or the conference app.
Hand the broadcaster a laptop
On the broadcaster laptop, sign in, open the event, and click Start. The mic feed (often a tap from the AV board) is captioned in real time. Captions stream out to every attendee viewing the link.
Stop, share, repeat
When the session ends, click Stop. The transcript and AI summary become available immediately, and the broadcaster moves to the next event. Attendees keep the viewer link as their post-event reference.

What 'live captions' actually means at a conference

Live captions for a conference aren't the same as the auto-captions YouTube generates after a video uploads. They're a real-time rendering of speech to text that runs alongside the spoken word, with a typical end-to-end latency of 1.5–3 seconds. That latency matters: if it grows past about four seconds the captions feel disconnected from the speaker, and attendees stop reading them. EventRecast is engineered for the live case, not the asynchronous one.

Captions also need to handle the realities of a conference: speakers with accents, technical jargon, brand and product names that aren't in any general dictionary, and the occasional Q&A where audio quality drops. The platform learns custom vocabulary on a per-event basis, so a session about 'Kubernetes admission webhooks' or a panel of speakers from six countries doesn't degrade the way a generic transcription service would.

Pricing accessibility into the conference budget

Conferences traditionally bought live captioning by the hour, paying a stenographer or CART provider for each room and each day. That model doesn't scale: a 4-track conference over 2 days is at minimum 64 stenographer-hours at hundreds of dollars per hour. Most events skip captions altogether or only caption the keynote.

EventRecast's per-event pricing flattens that curve. You pay for the platform, not by the minute, so the marginal cost of captioning a breakout room is near zero. That's how you go from 'we caption the keynote' to 'we caption every session', which is the threshold accessibility advocates and sponsors increasingly expect.

What conference organizers do with the transcripts

The transcript is the conference's owned media asset. Marketing teams turn it into blog posts, social clips, and email sequences. SEO teams use the search-friendly archive to drive traffic to next year's event page. Sponsors get attribution snippets quoting their session. Speakers get a clean record they can repurpose. None of that requires manual transcription or a separate post-production budget.

If your conference is recorded, transcripts also accelerate post-production: video editors get burned-in caption files (SRT, VTT) for free, eliminating one of the most expensive line items in the post-event content workflow.

Frequently asked questions

Ready to caption your next event?

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Start free trial

Live captions for every conference session

Built for the realities of running a conference

Reach international audiences

Meet accessibility expectations

One broadcaster per room

Transcripts ready before attendees leave

AI summaries for every session

Analytics on what actually landed

How conference captioning works

Create an event for each session

Hand the broadcaster a laptop

Stop, share, repeat

What 'live captions' actually means at a conference

Pricing accessibility into the conference budget

What conference organizers do with the transcripts

Frequently asked questions

Ready to caption your next event?

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