EventRecast
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For webinars

Live captions that turn every webinar into a content asset

Captions appear in real time as you speak. The transcript and AI summary are ready the moment you stop recording — so the same webinar becomes a blog post, a clip reel, and a search-engine landing page without a second take.

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Webinars are the highest-effort, highest-stakes piece of content most B2B teams produce. You spend weeks promoting a one-hour live session that, historically, has a long tail of zero. EventRecast inverts that economics: every webinar produces a transcript, summary, and clip-ready content the second it ends, and live captions during the session lift attention and completion rates from the moment it starts.

There's no Zoom plugin, no captioning vendor on the side, and no manual transcription afterwards. A broadcaster talks, captions go out to attendees, and the deliverable is on your dashboard before the host has finished saying goodbye.

Why webinar teams add live captions

It's not only about accessibility — it's about engagement, completion rate, and turning one hour of effort into months of usable content.

Higher engagement and completion

Studies repeatedly show that captioned video keeps viewers watching longer. The same is true for live webinars: when captions are on, participants stay focused, and drop-off in the back third drops measurably.

Reach beyond English-speaking audiences

Real-time translation lets one broadcaster serve attendees in many languages. Sales and marketing teams reach prospects in their native language without running multiple webinars.

Repurpose content automatically

An AI summary, a searchable transcript, and timestamped key moments are generated for every session. Drop them into your CMS, your CRM, or a follow-up email — no manual editing required.

Searchable archive for SEO

Past webinar transcripts become indexable pages on your site. Long-tail queries that match a single sentence in a 60-minute session become a way for prospects to find you.

Better follow-up, faster

Send the recap email the same afternoon, with the AI summary and the timestamped transcript already attached. Lead-to-next-step velocity goes up; the gap between webinar and pipeline closes.

Compliance with confidence

Live captions support hard-of-hearing attendees and align with WCAG 2.2 captioned-media requirements — increasingly relevant for enterprise buyers whose accessibility teams review your content.

How to caption a webinar

Same workflow whether you're using Zoom, Google Meet, Teams, or a custom platform.

  1. Create the event

    Set up the webinar in your EventRecast dashboard. You'll get a viewer link and a QR code you can include in the registration confirmation, the event reminder email, and the in-session chat.

  2. Broadcast captions during the live session

    Open the event on the host's machine, click Start, and speak. The mic captures the audio; captions stream out to every attendee who has the viewer link. No plugin, no separate joiner, no audio routing.

  3. Send the transcript and recap immediately

    When the webinar ends, click Stop. The AI summary, transcript, and engagement analytics are ready in seconds. Forward them to attendees, drop them into your follow-up automation, or publish the transcript as a public page.

Captions on means engagement up

Captions stop being a nice-to-have the moment you measure their impact. Within the same audience, sessions with captions enabled consistently see longer average watch time, more questions submitted, and higher completion. The mechanism is simple: people watch webinars on muted laptops, in shared workspaces, with toddlers in the next room. Captions remove the audio dependency, and removing dependency is what raises completion.

For lead-gen webinars, the marginal increase in completion compounds. A 60-minute webinar where 40% of attendees stay through the offer at the end — versus 25% without captions — is a different webinar from a pipeline standpoint, even if the absolute attendee count is identical.

Translation: one webinar, many markets

Real-time translation removes the need to run separate sessions per language. A French prospect, a German prospect, and a Brazilian prospect can all attend the same hour, each reading captions in their own language, while the speaker presents in English (or any other source language). For sales teams running ABM motions across regions, this is the difference between 'we hosted one webinar' and 'we ran a multi-region campaign'.

Translation latency is sub-second on top of the source captions, so the experience for non-English attendees is functionally identical to the native one. They get the same questions answered at the same time, in their own language.

From one hour live to months of content

Most webinar teams spend more time promoting the session than they spend extracting value from it afterwards. The transcript flips that ratio. Drop it into a content tool and you have the raw material for a long-form blog post, a five-tweet thread, three short-form video clips, a sales-enablement one-pager, and an SEO landing page — all from a single recording.

EventRecast's AI summary handles the first pass: it pulls the key takeaways, the questions asked, and the timestamps where each topic was discussed. From there a content team can assemble assets in a fraction of the time a manual transcription workflow would take, and the SEO team gets an indexable transcript that ranks for the long-tail queries the talk covered.

Frequently asked questions

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Related

Live captions for online lectures

The same workflow applied to higher-ed and corporate training, with longer sessions and different content extraction patterns.

Live captions for conferences

Multi-track conferences use the same model with one broadcaster per room.

Live captions for presentations

Sales decks, board meetings, and internal updates benefit from captions for the same reasons webinars do.